How do I stop chasing invoices?
The short answer
Send the invoice the day the job is done, with a pay link, and let reminders go out on a fixed schedule so you never have to remember who owes what. Short, polite nudges before and after the due date do most of the work, and you only step in on the few that stay late.
Do this
Invoice the same day
The job is fresh and the customer is happy. An invoice that waits a week gets paid a week later.
Put a pay link on every invoice
Card and bank transfer, one tap from the email or text. Every extra step is a reason to wait.
Set the reminder schedule once
A few days before the due date, on the due date, a week after and two weeks after. Each one short and polite.
Get firmer, never rude
Later reminders say what happens next, such as a late fee you already put in your terms.
A weekly late list for you
Only the invoices that are still open after the schedule runs. Those get a call from you.
Take deposits on big jobs
A deposit up front means less to chase at the end.
Questions owners ask
Won't reminders annoy good customers?
Not when they are short and polite. Good customers usually just forgot, and a reminder with a pay link saves them a step.
Does it work with my accounting software?
Usually. Most accounting tools can send reminders once you turn them on; an assistant fills the gaps, like reminders by text and the weekly late list.
What if someone won't pay at all?
After the schedule runs out, call them yourself. For collections or legal steps, ask a local professional; this page is general information.
Related answers
General information, not legal, tax or medical advice.